What is GDPR?
The new law is about personal data and the way in which it is collected, stored and used. Read more...
What does it mean for me?
The College is working on some of the new requirements centrally but there are also some things that every member of staff has to do too. Read more....

The College is working on some of the new requirements centrally but there are also some things that every member of staff has to do too.

Data Protection training
General Data Protection Regulation
General housekeeping
Check your drawers, cupboards and computer. Delete unnecessary emails, electronic and paper files that contain personal data.
Read more....
Report any data protection breaches straight away!
Report any data protection breaches straight away: the College has to report to the ICO within 72 hours of discovering a breach.
Contact college DPO Sharon Barron
Breach notification procedure

General Housekeeeping

  • The College should not be retaining personal data unnecessarily and must keep only the personal information it needs to keep.
  • All staff members are responsible for the files they store either on their computer, email or as a physical copy in their office or at home.  These files must be kept securely, preferably encrypted or on encrypted devices, or in locked cupboards or drawers.
  • Check your desk and cupboards for physical copies of files that contain personal data.  Personal data should only be kept if there is a legitimate reason for doing so, and only for a limited period of time.
  • Data Protection Policy.
  • Papers which contain personal data should be shredded or destroyed as confidential waste. There should be a shredder in every faculty office.
  • Check Outlook for emails containing personal data. Check if you need to keep it or whether it should be deleted. If there is a legitimate reason for keeping it move it to a separate email folder, or archive folder, or a password protected folder on Z drive, so that it is easier to find and delete in the future.
  • Refer to the retention schedule for how long you can keep data for.
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Gower College Swansea | Coleg Gŵyr Abertawe (ILT) 2018